Participant Guidebook

Keys

Keys will be attached to a lanyard and should be with you at all times. Keys do not have the room or building on them and are for your assigned room only. When you check out of your room, please place your key inside the envelope and leave it on the desk in the room.

No Smoking

UAB is part of the Birmingham Health District.  Smoking on campus – inside and outside of the residence halls is prohibited.

Health and Safety Protocols

COVID – if you experience COVID symptoms, please notify your head of delegation to be tested. If you test positive, you will need to move to isolation, which may be located in another building for the length of time prescribed by the health staff.

Tornado – severe weather is possible in July.  In the event of a tornado, residents will vacate to the lowest floors or storm shelters in Gold and McMahon Halls.  Please look for signs for gathering points. You should sit on both sides of the hall with your knees bent and arms over your head if we are in the path of the storm.

Fire Evacuation – when the building fire alarm sounds, you should immediately leave your room and travel down the nearest stairs to the building exit.  DO NOT use the elevators in a fire alarm.  Once outside, walk quickly to the nearest open space away from the building and await further instructions. Once the fire department clears the building, you will be allowed to return to your room.

Emergency Notifications

UAB wants to make sure you have an enjoyable, safe time living on its campus during The World Games. If an emergency occurs on campus during your stay, UAB can alert you quickly via text if you opt-in to receive messages. To sign up for emergency communications in regards to the UAB residence halls and nearby areas, please text World to 888777. You will only receive text messages that alert you to an emergency during The World Games, and you will have the opportunity to opt-out at any time.

Use of Toilets/Microwaves 

Toilets should only be used for bio and tissue waste.  Please do not discard trash, food, or other refuse in the toilets. 

Microwaves are provided in some rooms but not all.  If you must use a microwave, please do not leave food unattended while heating. Do not place metal (utensils, aluminum, or fabrics) in the microwave.

Sprinkler Head Protection

Sprinklers are located in each room and suite. Please do not cover or hang anything from the sprinkler head. If the sprinkler head activates due to misuse, the delegation may be charged for the damages and restoration of the space.

Automatic Locks 

Doors in Blazer and Rast lock automatically when closed.  Please ensure that you have your key with you when you exit your room/suite.

ResNet/WiFi

Select “TWG-2022-Athlete”, and click connect.

Enter the password WorldGames2022#! (password is case sensitive).  

Trash Removal

If your trash bags provided in each room are full, please let the front desk know and we will remove it. Otherwise, we will remove it when you check out of your room. One extra trash bag is available in each room.

Laundry Instructions

Laundry rooms are located in each building – most are located on the ground floor. See instructions in each room on operation of the washers and dryers. A laundry service is available by request for $125 per team per load. Drop off, pick up and payment can be made at the Concierge Desk. All garments must be in loops and bags.

Packages/Mail

Due to the brief time you will be on campus, all mail or packages will be sent to the Concierge Desk (where you check in when you arrive).  Mail or packages will not be delivered to your room/building.

Food Deliveries

Food is provided for all delegates, athletes, and officials.  Food delivery services will not be allowed inside the Athlete Village for your safety and security. Please refrain from ordering from services such as DoorDash, Uber Eats, Grubhub, etc.

Visitation

Visitation is permitted only with other credentialed delegates.  A visitor without a credential will NOT be permitted inside the Athlete Village or residence halls, dining hall, or outdoor spaces.

Keys

Room keys should be with you at all times. Keys do not have the room or building on them and are for your assigned room only. When you check out of your room, please place your key inside the envelope and bring it to the CONCIERGE at Hanson Hall.

No Smoking

BSC is part of the Birmingham Health District.  Smoking on campus – inside and outside of the residence halls is prohibited.

Health and Safety Protocols

COVID – if you experience COVID symptoms, please notify your head of delegation to be tested. If you test positive, you will need to move to isolation, which may be located in another building for the length of time prescribed by the health staff.

Tornado – severe weather is possible in July.  In the event of a tornado, residents will vacate to the lowest floors, interior hallways. You should sit on both sides of the hall with your knees bent and arms over your head if we are in the path of the storm.

Fire Evacuation – when the building fire alarm sounds, you should immediately leave your room and travel down the nearest stairs to the building exit.  DO NOT use the elevators in a fire alarm.  Once outside, walk quickly to the nearest open space away from the building and await further instructions. Once the fire department clears the building, you will be allowed to return to your room.

Use of Toilets/Microwaves 

Toilets should only be used for bio and tissue waste.  Please do not discard trash, food, or other refuse in the toilets. 

Microwaves are available in some common rooms  If you must use a microwave, please do not leave food unattended while heating. Do not place metal (utensils, aluminum, or fabrics) in the microwave.

Sprinkler Head Protection

Sprinklers are located in each room and suite. Please do not cover or hang anything from the sprinkler head. If the sprinkler head activates due to misuse, the delegation may be charged for the damages and restoration of the space.

WiFi

Free Wifi is available 24/7. Llive support and set-up information is available by calling or texting 877-478-8861 or by emailing or chatting at http://myresnet.com.

Trash Removal

If your trash bags provided in each room are full, please place trash in the hallway trash can. One extra trash bag is available in each room.

Laundry Instructions

Laundry rooms are located in each building – most are located on the ground floor. See instructions in each room on operation of the washers and dryers. A laundry service is also available by request for $125 per team per load. Drop off, pick up and payment can be made at the Concierge Desk. All garments must be in loops and bags.

Packages/Mail

Due to the brief time you will be on campus, all mail or packages will be sent to the Concierge Desk (where you check in when you arrive).  Mail or packages will not be delivered to your room/building.

Food Deliveries

Food is provided for all delegates, athletes, and officials in the Dining Hall. Food delivery services such as DoorDash, Uber Eats and Grubhub will also be allowed inside the Athlete Village. 

Visitation

Visitation is permitted only with other credentialed delegates.  A visitor without a credential will NOT be permitted inside the Athlete Village or residence halls, dining hall, or outdoor spaces.

Opening Ceremony – Thursday, July 7, 2022 

Your first stop of the week is the Opening Ceremony, a dynamic concert celebrating you! You will have the opportunity to represent your country with pride during the opening ceremony by participating in the Athlete’s March. Here is a guide to help you to prepare for the celebration that will go into the night.

WHAT TO WEAR

Official Sportswear, such as tracksuit, referees’ or the official clothing for The World Games of a participating country.

Official credential.

SCHEDULE

4:30pm Everyone participating in the Athlete’s March should start to gather on the 

Athlete Village Green. Don’t forget your credential! Stand by the sign of your country and enjoy meeting your fellow countrymen.

5pm-6pm Once organized by county, you will board buses and travel about 15 

minutes to the Birmingham Jefferson Convention Complex (BJCC).

6pm-8pm At the BJCC, you will join countrymen from the other Athlete Village and be prepped for being on camera during the march. 

8pm Show Starts! All participants will march in alphabetical order of their country. This is your big moment so remember to smile and wave! You will be seated on the field to experience a dynamic concert that’s just for you.

10:30pm Show concludes. At this point you’ll have 2 options of how you want to spend the rest of your evening: 

1 – You can board a bus to return directly to your Athlete Village.  

2 – You can walk over to the World Games Plaza and continue to celebrate. 

11:30pm The Plaza closes and any remaining participants will board buses back to the Athlete Villages. 

KNOW BEFORE YOU GO

Dining halls at each Athlete Village will serve meals continuously from 12pm to 8pm on this day. Please make sure to eat before organizing in the Green at 4:30pm. 

Protective Stadium is an open air venue, so the Opening Ceremony is rain or shine! It will also likely be hot. So pace yourself! We will provide beverages for your comfort.

SECURITY PROTOCOLS

The primary security checkpoint for all participants in the Athlete’s March is at the Athlete Villages. It’s important for all participants to arrive at 4:30pm to go through the security checkpoint.

Delegation officials staying at the Westin or Sheraton Hotels have the option of walking to the 19th Street bus dropoff at BJCC to enter the security checkpoint. 

Anyone participating in the Athlete’s March must arrive at BJCC by 7pm. 

Pack light! Please see below and think about bringing only your camera!

Athlete’s Night – Wednesday, July 13, 2022 

By now, you’re probably ready for a break, right?!? We’ve got a great evening planned for you to connect with your fellow athletes off the field of competition.

WHAT TO WEAR

Think “COMFORTABLE”! A lot of the evening will be spent outside and there’s walking involved, so be mindful of your shoes!

Official credential.

SCHEDULE

TBD

KNOW BEFORE YOU GO

Additional details

Closing Ceremony – Sunday, July 17, 2022 

After an amazing week of competition, it’s time to close out the 2022 Birmingham World Games. And we can’t let you leave without a final dynamic celebration!

WHAT TO WEAR

Official Sportswear, such as tracksuit, referees’ or the official clothing for The World Games of a participating country.

Official credential.

SCHEDULE

TBD

KNOW BEFORE YOU GO

Additional details

Breakfast 6:30am-10:00pm

Lunch 12:00pm -4:00pm

Dinner 6:00pm -10:00pm

Modified dining hours on Ceremony Days

(July 7th Opening Ceremony and July 17th Closing Ceremony)

Please make sure to eat dinner before you load bus for ceremony

Breakfast 6:30am-10:00pm

Lunch and Dinner 12:00pm -8:00pm

All bus schedules can be found here.